Firma digitale per le risorse umane

Human resource organizations and human resources specialists throughout various industries have made significant investments in automating operations and business processes. Because of this, electronic documentation has quickly become a standard in human resource-related processes. But all too often, when a signature is needed on a document, a hard copy original is printed and physically routed for signatures. Reintroducing paper into the workflow is expensive, time-consuming, inefficient, and affects business agility.

Digital signature solutions produce legally enforceable electronic records, closing the gap in going fully paperless by completely eliminating the need to print documents for signing. Digital signatures enable the replacement of slow and expensive paper-based approval processes with fast, low-cost, and fully digital ones.

By enabling a fully automated workflow, digital signatures reduce the expenses and time allocations that paper-based signatures require. A paper-based signature is estimated to cost an organization upwards of $6.50 each (including printing, scanning, archiving, routing and replacing lost documents). An average authorized signer signs two documents a workday. With 20 workdays a month, the monthly paper signing costs can surpass $260 per signer.

By reducing the costs and time associated with signature authorizations, CoSign® digital signatures allow human resource specialists to leverage the investments made in automating the workflow, driving down costs and expediting business processes. CoSign's ability to expedite collaboration enables off-site staff and staff in multiple offices to quickly authorize human resource-related documentation. In addition, using CoSign digital signatures brings major reduction in on-boarding process time. CoSign also improves additional HR processes, such as performance evaluation and time attendance documentation. 

Read more about the digital signature business case for the Human Resources industry.

CoSign works seamlessly with all common document formats such as Microsoft® Word, Excel®, Outlook®, InfoPath®, Adobe® PDF, AutoCAD®, Bentley® MicroStation, TIFF, and other document types. CoSign is standards-based (based on Public Key Infrastructure – PKI), avoiding vendor lock-in and allowing the document to be verified by anyone, anywhere, anytime without the need for proprietary verification software or third party support.

CoSign is offered in two versions – CoSign Desktop is meant for individual users, while CoSign Central is designed for a multiple-user organization. CoSign Central is based on easy-to-use software that communicates with a centralized and secure digital signature server. It is quick-to-deploy and ideal for mid to large sized organizations, offering seamless integration with content management and workflow systems. For smaller organizations (up to 10 signers), CoSign Desktop is offered as a standalone solution that does not require any hardware component. Learn more about the differences between CoSign Central and CoSign Desktop.

Specifically designed to protect document integrity, the CoSign digital signature solution assists in compliance with numerous regulations including E-sign, EU directives and VAT law, US Public Law 108-390, HIPAA (and JCAHO), the FDA's 21 CFR Part 11, and the Sarbanes Oxley Act.

Continue reading about CoSign's legal compliance.

The CoSign digital signature solution counts some of the most successful organizations throughout the world among its customers. With clientelle in industries including the life sciences, engineering, healthcare, government, and technology, the CoSign digital signature solution has a proven value in any vertical.

Read more about CoSign's customers.